Collections

use collections to quickly update property data in bulk download a spreadsheet of your assigned properties, edit approved fields, and upload the file to apply changes create collection periods to define what needs updating, filter and organize tasks, and include view only fields for reference once a collection starts, tasks can be assigned to the right users so updates are completed accurately and on time administrator setup get started by creating a new value collection project select collections from the left navigation select a start and end date for the collection period choose property attributes that need to be edited choose property attributes to filter collection tasks choose property attributes that will be view only (these will appear in files downloaded but cannot be edited) click save on the bottom right assign users to contribute to the project if you have multiple team members that need to contribute to the project, first ensure that they have been set up with access ( https //docs onarchipelago com/manage users and roles ) then, select properties using the check boxes and assign tasks note if users are assigned the contributor role, they will automaticallly be assigned the collections tasks that correspond to their assets note if users are assigned the contributor role, they will automaticallly be assigned the collections tasks that correspond to their assets now you're ready to share the steps below with your team! now you're ready to share the steps below with your team! contributor task completion viewing your tasks select collections from the left navigation you will see your assigned tasks here each task represents an asset within your portfolio to begin making edits, choose one of the two options below click on a property and update select properties using the check boxes then click on download value collections an excel spreadsheet will be automatically downloaded to your computer upon selecting save a copy of the spreadsheet to your computer open it to see your existing property data note cells in white are available to be edited cells in gray should not be edited (and any changes to them will be ignored) do not remove, add, or move the columns in the template as this will result in errors when trying to submit your changes note cells in white are available to be edited cells in gray should not be edited (and any changes to them will be ignored) do not remove, add, or move the columns in the template as this will result in errors when trying to submit your changes update the file with new values and save (only cells in white can be edited) click on upload value collections and drag & drop the file to apply changes